Eventscontract

All food and beverage served at the Resort is to be provided by the Resort, with the exception of wedding cakes, which are subject to a service charge. Banquet food and beverages are not permitted to leave the Resort property.

In accordance with B.C. liquor laws, all alcoholic beverages consumed in licensed areas must be purchased by the Resort through the B.C. Liquor Distribution Branch. Liquor service is not permitted after 1:00am (12:00am on Sundays and holidays).

One set menu is required for all guests. Prior to the Event Day certain dietary substitutes may be made by special request. Menu substitution requests made during the event will be subject to a service charge. Menu prices and room rental rates subject to change without prior notice, unless prices were agreed on a signed wedding/event contract.

It is the responsibility of the client to advise the final guarantee to the Resort, seventy two (72) hours or three (3) business days prior to the event by 12:00 noon. The Resort will prepare and set five (5) percent above the guaranteed number to a maximum of thirty (30) guests, space permitting. If no guarantee is received, the Resort will prepare and charge for the number of persons estimated on the catering contract or the actual number attending, whichever is the greater.

All food and beverages are subject to a 15% gratuity service charge. Food 7% Goods & Service Tax Beer/Wine/Alcohol 7% Goods & Service Tax & 10% Provincial Sales Tax Miscellaneous 7% Goods & Service Tax Audio Visual Charge 7% Goods & Service Tax & 7% Provincial Sales Tax Labor Charge 7% Goods & Service Tax Service Charge 7% Goods & Service Tax Corkage Fee $15 per bottle As governed by the copy right act, all live entertainment and recorded music are subject to SOCAN fee of $59.17 with Dancing and $29.56 without dancing. The full amount is remitted to the government.

A $2000 deposit is required to confirm all functions. The balance is due three (3) working days prior, along with your final guarantee, unless prior credit arrangements have been established with the Resort. A valid credit card number will be required and kept on file. Payment may be made by a certified bank draft, certified Cheque, cash or credit card. Applications for credit may be arranged through the Resort Wedding Service Manager.

Functions cancelled more than ninety (90) days prior to the scheduled event are subject to a cancellation fee of fifty (50) percent of the DEPOSIT. Functions cancelled less than ninety (90) days prior to the scheduled event will be charged one hundred (100) percent of room rental and fifty (50) percent of food and beverages. All cancellations must be submitted in writing to the Resort. The Resort cannot be held responsible for any act of God (earthquake, flood, wind storm, etc.) fire, bomb threat, riot or strike.

An estimated number of attendants must be provided to the Ruby Lake Resort & Spa thirty (30) days prior to each function, after which time Ruby Lake Resort & Spa will allow a maximum attrition of twenty (20) percent. Should the number of attendants be reduced by more than twenty (20) percent a charge of fifty (50) percent of the estimated food and beverage cost will apply on the difference and the room rental will be subject to an adjustment.

For an additional fee of $2000 the Ruby Lake Resort & Spa will provide two (2) outdoor audio/visual rear projectors with screen and fully equipped sound system that includes a microphones and speakers.

Signage may only be displayed directly outside the Marquee Tent unless otherwise agreed upon. The Resort reserves the right to remove signage that is deemed inappropriate. Use of the Resort outside billboard is available subject to prior notice and service charge.

The Ruby Lake Resort & Spa does not permit any article to be fastened onto walls or electrical fixtures. Hanging of banners or signs will be done by staff of the Resort. The use of tasks, tape, nails, screws, bolts, or any tools which could mark the floors, walls or ceilings is prohibited. The client is responsible for any damage to the premises by their invited guest(s) or independent contractors during the time the premises are under their use.

Security may be required for your special VIP event; this is decided at the Resort’s discretion. The client is responsible for the charges. Professional security arrangements can be made through the Resort.

Shipment of boxes are the responsibility of the client and are to be sent no more than one (1) week prior to the event addressed as follows:

Group Name & Function Date

c/o Ruby Lake Resort & Spa

RR#1, S20, C25

Madeira Park, BC

V0N 2H0

Maximum Capacity Accommodations: (Based on 2 people per bed)

Cottages and Suite

42 guests

Safari/Family Tents

26 guests

For a flat fee Ruby Lake Resort will provide two (2) Bartenders for the Event from 4:00pm to 1:00am, including all corkage fees, and government mandated taxes. Groups are required to bring their own alcohol and we will service them during the hours listed. This gives the wedding party the freedom to bring their own favorite drinks and not be limited to beer and wine, it also eliminates the issues around guests having to pay cash for drinks, taxes, fees etc.